Christmas potluck sign-up sheet (free, printable and editable)
A Christmas sheet for a family dinner, a party or a get-together where everyone brings something. It has fields for event name, date, host and location, and a table with four columns: Dish, Category, Name and Dietary notes. It comes pre-filled with 16 suggested rows across mains, sides, salads, bread, desserts, drinks and supplies, and you can edit, add and remove any row in your browser. Print it, save it as a PDF in US Letter or A4 (in colour or black and white to save ink), or download your rows as a CSV, or the blank sheet as an Excel file; both open in Excel, Numbers and Google Sheets. It is free, with no sign-up and no email address.
By Mel Schembri, founder of GetLadle · Last updated 19 October 2026.
Mains: 2 suggested
- Roast turkey, goose or ham
- Vegetarian or vegan main
Sides: 4 suggested
- Roast potatoes and stuffing
- Red cabbage or sprouts
- Honey-roast parsnips and carrots
- Cranberry sauce, gravy and pigs in blankets
Salads: 1 suggested
- Winter salad (pomegranate, orange, leaves)
Bread: 1 suggested
- Rolls or a cheese board with crackers
Desserts: 3 suggested
- Christmas pudding or trifle
- Mince pies or yule log
- Gluten-free or dairy-free dessert
Drinks: 2 suggested
- Mulled wine or cider
- Non-alcoholic punch
Supplies: 3 suggested
- Plates, napkins and cutlery
- Cups and ice
- Serving spoons and containers for leftovers
Dietary notes column
Common labels to write in the dietary notes column: vegetarian, vegan, gluten-free, dairy-free, egg-free, contains nuts, contains shellfish, contains alcohol.
Run it online instead
A paper or spreadsheet sheet works when you can pass it round. If you would rather send one link, GetLadle runs the same potluck as an online event: you list the categories you need, guests open the link on their phone, RSVP and claim a dish by typing in what they are bringing, without needing an account.
Everyone can see which dishes have been claimed, so duplicates show up before anyone cooks them. Each claimed dish can carry dietary flags such as vegetarian or gluten-free, and guests can share their own dietary needs when they RSVP. Events are free on every plan, with a cap on the number of guests.
Feast Mode is a $59.99 CAD one-time paid add-on for hosts who run bigger events. It includes a printable sign-up sheet that fills itself in from the live event: the claimed dishes, who is bringing them and their dietary notes, with blank rows for the rest. The free sheet on this page does not need it.
More sign-up sheets
- Free potluck sign-up sheet
- Friendsgiving sign-up sheet
- Thanksgiving potluck sign-up sheet
- Office potluck sign-up sheet
- Church potluck sign-up sheet
Related guides
Who cooks the main at a Christmas potluck?
Usually the host, and everyone else brings sides, puddings and drinks. If you share it out, write who is cooking the main on the sheet early, because it decides the timing for everything else.
How do I avoid duplicate Christmas dishes?
Pre-fill the sheet with the dishes the table needs, ask each guest to claim a row, and keep the suggested counts visible (two sides of potatoes is plenty, six is too many).
How far ahead should I send the sheet?
About three weeks before, earlier if people are travelling. Christmas calendars fill up fast and people need time to plan a dish.
What if guests have dietary needs?
Use the dietary notes column. Christmas dishes hide allergens (nuts in stuffing, alcohol in puddings, gluten in gravy), so ask guests to write what is in their dish.
Can I print it for a party or a work do?
Yes. Print it or save it as a PDF, in Letter or A4. The black-and-white option saves ink.