Thanksgiving potluck sign-up sheet (free, printable and editable)
A Thanksgiving sheet for a family or community dinner where guests share the cooking. It has fields for event name, date, host and location, and a table with four columns: Dish, Category, Name and Dietary notes. It comes pre-filled with 16 suggested rows across mains, sides, salads, bread, desserts, drinks and supplies, and you can edit, add and remove any row in your browser. Print it, save it as a PDF in US Letter or A4 (in colour or black and white to save ink), or download your rows as a CSV, or the blank sheet as an Excel file; both open in Excel, Numbers and Google Sheets. It is free, with no sign-up and no email address.
By Mel Schembri, founder of GetLadle · Last updated 19 October 2026.
Mains: 2 suggested
- Turkey and gravy (host)
- Vegetarian main
Sides: 4 suggested
- Stuffing or dressing
- Mashed potatoes
- Sweet potato or green bean casserole
- Roasted vegetables and cranberry sauce
Salads: 1 suggested
- Green salad
Bread: 1 suggested
- Dinner rolls or cornbread
Desserts: 3 suggested
- Pumpkin pie
- Pecan or apple pie
- Gluten-free or nut-free dessert
Drinks: 2 suggested
- Cider or juice
- Wine, beer or sparkling water
Supplies: 3 suggested
- Plates, napkins and cutlery
- Cups and ice
- Serving spoons and containers for leftovers
Dietary notes column
Common labels to write in the dietary notes column: vegetarian, vegan, gluten-free, dairy-free, egg-free, contains nuts, contains shellfish, contains alcohol.
Run it online instead
A paper or spreadsheet sheet works when you can pass it round. If you would rather send one link, GetLadle runs the same potluck as an online event: you list the categories you need, guests open the link on their phone, RSVP and claim a dish by typing in what they are bringing, without needing an account.
Everyone can see which dishes have been claimed, so duplicates show up before anyone cooks them. Each claimed dish can carry dietary flags such as vegetarian or gluten-free, and guests can share their own dietary needs when they RSVP. Events are free on every plan, with a cap on the number of guests.
Feast Mode is a $59.99 CAD one-time paid add-on for hosts who run bigger events. It includes a printable sign-up sheet that fills itself in from the live event: the claimed dishes, who is bringing them and their dietary notes, with blank rows for the rest. The free sheet on this page does not need it.
More sign-up sheets
- Free potluck sign-up sheet
- Friendsgiving sign-up sheet
- Christmas potluck sign-up sheet
- Office potluck sign-up sheet
- Church potluck sign-up sheet
Related guides
- Thanksgiving potluck ideas and how to coordinate one
- How to divide Thanksgiving cooking across the family
- Thanksgiving, coordinated: who is cooking and who is bringing what
- How far ahead can you cook for Thanksgiving?
How much food do I need for a Thanksgiving potluck?
A common rule is 1 to 1.5 pounds of turkey per person on the bone, plus a spoonful of each side per guest. With a potluck, the number of dishes matters more than the size of each: aim for one side for every two guests and a pie for every four to six.
Who should bring the turkey?
Usually the host, because the oven and the timing are theirs. If the dinner moves house to house, agree it first and write it on the sheet so it is not assumed.
How do I handle oven and fridge space?
Ask each guest to note on the sheet how their dish is served: cold, room temperature, hot and ready, or needs the oven. A casserole that needs 45 minutes of oven time is the one that breaks the schedule.
What should I ask about allergies?
Ask guests to put nuts, shellfish, gluten and dairy in the dietary notes column, and ask for allergens in sides like stuffing and gravy, where they are easy to miss. Label each dish on the day.
Can I run the Thanksgiving sign-up online instead?
Yes. Make a Thanksgiving event in GetLadle, send one link, and guests claim dishes themselves. See the section further down this page.