Church potluck sign-up sheet (free, printable and editable)
A church sheet for a fellowship meal, with larger counts and room for the hall logistics. It has fields for event name, date, host and location, and a table with four columns: Dish, Category, Name and Dietary notes. It comes pre-filled with 17 suggested rows across mains, sides, salads, desserts, drinks and supplies, and you can edit, add and remove any row in your browser. Print it, save it as a PDF in US Letter or A4 (in colour or black and white to save ink), or download your rows as a CSV, or the blank sheet as an Excel file; both open in Excel, Numbers and Google Sheets. It is free, with no sign-up and no email address.
By Mel Schembri, founder of GetLadle · Last updated 19 October 2026.
Mains: 4 suggested
- Casserole or baked pasta (large tray)
- Chicken, ham or meatballs (large tray)
- Slow-cooker main
- Vegetarian main (large tray)
Sides: 3 suggested
- Rice or potatoes (large tray)
- Green beans or other vegetables
- Rolls and butter
Salads: 2 suggested
- Green or pasta salad
- Fruit salad
Desserts: 3 suggested
- Sheet cake or traybake (pre-cut)
- Pies or cookies
- Gluten-free or sugar-free dessert
Drinks: 2 suggested
- Lemonade or juice (large dispenser)
- Coffee, tea and water
Supplies: 3 suggested
- Plates, cups, napkins and cutlery (whole room)
- Labels for dishes, with allergens
- Set-up and clean-up volunteers
Dietary notes column
Common labels to write in the dietary notes column: vegetarian, vegan, gluten-free, dairy-free, egg-free, contains nuts, contains shellfish, contains alcohol.
Run it online instead
A paper or spreadsheet sheet works when you can pass it round. If you would rather send one link, GetLadle runs the same potluck as an online event: you list the categories you need, guests open the link on their phone, RSVP and claim a dish by typing in what they are bringing, without needing an account.
Everyone can see which dishes have been claimed, so duplicates show up before anyone cooks them. Each claimed dish can carry dietary flags such as vegetarian or gluten-free, and guests can share their own dietary needs when they RSVP. Events are free on every plan, with a cap on the number of guests.
Feast Mode is a $59.99 CAD one-time paid add-on for hosts who run bigger events. It includes a printable sign-up sheet that fills itself in from the live event: the claimed dishes, who is bringing them and their dietary notes, with blank rows for the rest. The free sheet on this page does not need it.
More sign-up sheets
- Free potluck sign-up sheet
- Friendsgiving sign-up sheet
- Thanksgiving potluck sign-up sheet
- Christmas potluck sign-up sheet
- Office potluck sign-up sheet
Related guides
- GetLadle for church potlucks and fellowship meals
- How to organise a church potluck that actually runs smoothly
- How much food to make for a crowd
- Hosting a group dinner when everyone has a dietary restriction
How many dishes does a church potluck need?
Plan on one large tray or dish for every 8 to 10 people, with a spread across mains, sides, salads and desserts. Ask for large trays rather than home-size dishes so you are not counting 40 small bowls.
How do we handle allergies in a large group?
Put a dietary notes column on the sheet, ask every cook to fill it in, and put a label with ingredients and allergens in front of every dish. Elderly members and children are often the ones who need to check, so make the labels readable at a glance.
What logistics should we sort out in the fellowship hall?
Tables for the food line, power points for slow cookers and warming trays, an urn for hot drinks, and a clean-up crew. The supplies section covers the items nobody thinks of until the day.
Should we ask everyone to bring a dish?
Make it welcome but not required. Newer members, visitors and people on a tight budget should feel able to come empty-handed, and a drinks or supplies row is an easy alternative.
Can we use this for every fellowship meal?
Yes. Edit the rows, print it, and use Reset to template when you start the next one. For a congregation that organises meals every month, GetLadle can run each as an online event.